Executive Assistant

As our Executive Assistant, you'll be right by Paulina, our CEO, and other managers, handling all kinds of administrative tasks. If you love having a lot of freedom and enjoy solving different problems and challenges every day, this role is for you! It's perfect for students or recent grads who want to dive into the fast-paced world of a growing startup. And don’t worry if you’re still figuring out your dream career path – we're here to help you discover it ​

Manage the CEO’s calendar and communications;

Handle both internal and external communications with team members, business partners, and clients;

Organize business meetings, trips, and webinars;

Support HR activities by processing employee onboarding paperwork and updating employee files;

Draft emails and other business documents as needed;

Prepare presentations, surveys, and reports;

Keep our company’s Notion, website, blog, and social media profiles updated;

Test and implement new tools, methods, and processes to improve your and your team’s productivity;

Manage company expenses and P&L;

Handle other ad hoc tasks to ensure smooth workflow and reduce the CEO’s workload.

Our lead psychometrician is coming to Warsaw, and we want to record educational materials for five hours. You organize the entire trip (book hotels, transport, etc.), research and create a list of subjects to cover, find and book a recording space, ensure we have all the necessary equipment, and edit or find someone to edit the materials. Then you create a publication plan for all our platforms (blog, social media, etc.) and publish the materials.

Are naturally curious;

Enjoy helping people, solving problems, and learning new skills;

Are fluent in written and spoken English and Polish;

Have excellent organizational and attention-to-detail skills;

Are resourceful and maintain a can-do attitude;

Are self-motivated and comfortable working with minimal supervision;

Have prior experience as an executive/virtual assistant, office manager, or people specialist;

Proactively look for ways to optimize your and others' work using tools like Canva, Notion, ChatGPT, and Google Workspace.

Apart from a candidate-oriented recruitment process that will start with our assessment (we practice what we preach ):

Salary depending on your skills: 5,000 - 6,000 PLN gross (umowa zlecenie) or 5,000 - 6,000 PLN net (B2B);

25 days of paid time off;

Flexible working hours that can be easily combined with your studies;

Great networking opportunities – we work daily with recruiters and managers from top-level companies;

Supportive and friendly atmosphere in a team of A-players from whom you'll learn a lot, including sales, marketing, and what it takes to run a startup;

Comfortable working space in Stary Mokotów, shared with other early-stage startups – some tasks will require you to be in the office, but we’re okay with you working from home on some days;

Opportunity to make a real impact on the HR industry and help make recruitment more effective;

Gain hands-on experience and see firsthand how startups grow and thrive!

Apply by filling out a short form: HERE

In response, you'll receive a link to an assessment that will evaluate the key competencies for this role and help us determine the best environment for you.

At Heroify, we are developing tailor-made skills assessments that enable hiring based on actual skills rather than just what's on a resume. We believe all candidates should have equal opportunities to showcase their skills, regardless of their experience or education. We also believe in a fair and swift process that always concludes with feedback.